Property Capture Form:

Property File Information:

File Number:
Unique file number.
Property Name:
Name of the property.
Property Description:
Description of the property.
Property Establishment:
Establishment information of the property.
Property Type:
Select the property type.

Municipal Information:

Erf Number(s):
Add the property's municipal erf numbers (multiple entries available).
Deed Number(s):
Add the property's municipal deed numbers (multiple entries available).
Owner (as per Deed):
Add the owner of the property, as per the Deed.
Municipality (for Services):
Select the municipality relevant for services to the property (multiple selection available).
Municipality (for Rates):
Select the municipality relevant for rates to the property (multiple selection available).
Physical Address:
Add the property's physical address.
Postal Address:
Add the property's postal address (if different from physical address).
Status of Municipal Files:
Confirm if the original municipal files are available.
Municipal Supporting Documents:
Drag and drop media files to upload or
Maximum file size: 25 MB
0/1
Upload municipal supporting documents for referencing and digital archiving.
Rateable:
Select if the property is rateable or not (linked to the municipal account).
Restrictions:
Note any restrictions placed on the property.
Remarks:
Note any additional remarks / information about the property.

Ownership Information:

Property Owner:
Select the ownership of the property.
Property Lease:
Name of the lessee if property is leased by the owner.
Lease Expiration Date:
Select the lease expiration date.
Status of Ownership Files:
Confirm if the ownership municipal files are available.
Ownership Supporting Documents:
Drag and drop media files to upload or
Maximum file size: 25 MB
0/1
Upload ownership supporting documents for referencing and digital archiving.
Notes on Ownership Information:
Add any additional notes on the ownership information.

Insurance Information:

Insurance Policy Number:
Add the associated insurance policy number.
Insured Property Value:
Add the insured property value.
Date of Property Valuation:
Add the date of the property valuation.
Insurance Assessor:
Add the assessor name / company.

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